Effective Date: 01 April 2017

PLEASE READ THESE TERMS AND CONDITIONS CAREFULLY BEFORE USING THIS SITE

1. PRELIMINARY MATTERS
   1. PaperCrowd is an online directory service for the promotion of academic conferences and events, which enables interaction between interested researchers and organisers. As part of this process, we may make suggestions to registered users, based on their profile and usage of this Service, to connect within and expand their PaperCrowd network or in relation to academic conferences that may be of interest.
   2. Your use of the PaperCrowd service and this website is subject to the following terms and conditions. Please read them carefully.
   3. You can unsubscribe from this service at any time or opt out of receiving such suggestions or communications by contacting us at help@papercrowd.com.
2. TERMS OF USE
   1. These terms and conditions of service (together with the documents referred to in it) set out the terms on which you may make use of our website, www.papercrowd.com ("our site"), and the PaperCrowd services used on or made available at our site (the “Service”) whether as a guest or as a registered user. Use of our site includes accessing, browsing, or registering to use our site, the Service and any Ex Ordo software used on or made available from our site and/or the Service (the “Software”).
   2. Please read these terms and conditions of service carefully before you start to use our site, as these will apply to your use of our site, the Service and the Software. We recommend that you print a copy of this for future reference.
   3. By using our site, the Service and/or the Software, you confirm that you accept these terms and conditions of service and that you agree to comply with them.
   4. If you do not agree to these terms and conditions of service, you must not use our site, the Service or the Software.
3. OTHER APPLICABLE TERMS (PRIVACY POLICY AND COOKIES)
   1. These terms and conditions of service refer to the following additional terms, which also apply to your use of our site:
      1. Our Privacy Policy sets out the terms on which we process any personal data we collect from you, or that you provide to us. By using our site, you consent to such processing and you warrant that all data provided by you is accurate. Our Privacy Policy also sets out information about the cookies on our site.
4. INFORMATION ABOUT US
   1. Our site is operated by Ex Ordo Limited trading as PaperCrowd (the “Company”, “We” or “Ex Ordo”), registered in Ireland under company number 503411. Our registered address is Galway Technology Centre, Mervue Business Park, Galway, Ireland. We are a limited company incorporated under the laws of Ireland. PaperCrowd is a registered business name of Ex Ordo Limited.
   2. Any reference made to the Company in these terms and conditions of service will include its employees, agents and subcontractors.
5. CHANGES TO THESE TERMS
   1. We may revise these terms and conditions of service at any time by amending this page. Please check this page from time to time to take notice of any changes we made, as they are binding on you.
6. ACCESSING OUR SITE
   1. We do not guarantee that our site, or any content on it, will always be available or be uninterrupted. Access to our site is permitted on a temporary basis. We may suspend, withdraw, discontinue or change all or any part of our site without notice. We will not be liable to you if for any reason our site is unavailable at any time or for any period.
   2. You are responsible for making all arrangements necessary for you to have access to our site.
7. CHANGES TO OUR SITE AND MODIFICATIONS TO SERVICE
   1. We may update our site from time to time, and may change the content at any time. However, please note that any of the content published on our site may be out of date at any given time, and we are under no obligation to update it.
   2. Ex Ordo reserves the right at any time and from time to time to modify, temporarily or permanently, the Service (or any part thereof) with or without notice.
   3. Any new features that augment or enhance the current Service, including the release of new tools and resources, shall be subject to these terms and conditions of service.
   4. Continued use of the Service after such changes shall constitute your consent to such changes. If you do not agree with the changes, you may cancel your account with us.
   5. Ex Ordo shall not be liable to you or to any third party for any modification, suspension or discontinuance of the Service.
8. SETTING UP AND USING YOUR ACCOUNT
   1. To register and use the Service, you must:
      1. Provide your full legal name, a valid email address, and any other information reasonably required in order to complete the signup process;
      2. Be 18 years of age or older; and
      3. Not use “bots” or any other automated methods to register your account.
9. YOUR ACCOUNT AND PASSWORD
   1. Each user of the Service and/or the Software requires a single account. You use this single account to access all conferences you are participating in on our site.
   2. If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential. You must not disclose it to any third party. We will not be liable for any loss or damage from your failure to comply with this security obligation.
   3. If you create an account, you are solely responsible for the activity that occurs on your account.
   4. You must notify us immediately of any breach of security or unauthorised use of your account and you agree to cooperate with us in causing any unauthorized use to cease immediately.
   5. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these terms and conditions of service.
   6. If you know or suspect that anyone other than you knows your user identification code or password, you must promptly notify us at help@papercrowd.com.
   7. Your account remains valid unless it is cancelled or terminated.
10. PROHIBITED USES
    1. You shall not (directly or indirectly):
       1. take any action that imposes or may impose (as determined by us in our sole discretion) an unreasonable or disproportionately large load on our (or our third party providers’) infrastructure;
       2. interfere or attempt to interfere with the proper working of our site or any activities conducted on our site, the Service and/or the Software;
       3. bypass any measures we may use to prevent or restrict access to our site, the Service and/or the Software (or other accounts, computer systems, or networks connected to our site, the Service and/or the Software);
       4. decipher, decompile, disassemble, reverse engineer, or otherwise attempt to derive any source code or underlying ideas, or algorithms of any part of our site, the Service and/or the Software, except to the limited extent applicable laws specifically prohibit such restriction;
       5. modify, adapt or hack into our site, the Service and/or the Software or modify another website or services so as to falsely imply that it is associates in any way with our site, the Service, the Software, Ex Ordo or any other Ex Ordo service;
       6. transmit any worms or viruses or any code, files or programs designed to interrupt, destroy or limit the functionality of any computer software or hardware or telecommunications equipment;
       7. act in a manner that negatively affects other users' ability to use our site, the Service and/or the Software;
       8. remove any patent numbers, copyright notices or other notices from our site, the Service and/or the Software;
       9. copy, licence, distribute, sell or otherwise market the Software or the HTML / CSS / JS or visual design elements of our site, the Service and/or the Software, or any part thereof, or authorise any third party to do any of the foregoing; or
       10. infringe or attempt to infringe our copyright, trade mark or other intellectual property rights (including our intellectual property rights in and to the Software) or the copyright, trade mark or other intellectual property rights of any third party (including the intellectual property rights of any conference participant or conference organiser).
11. ACADEMIC RESEARCH CONFERENCES AND CONTENT ONLY
    1. This Service and the Software are for researchers interested in academic research conferences and are intended for use only in connection with academic research conferences and related academic research content.
    2. For each academic research conference listed, the conference organiser will be required to include calls for abstracts or papers and a submission deadline.
    3. We do not include or support calls for papers for Journals, unless there is an associated academic research conference listed on our site.
    4. Non-academic conferences or content are not permitted to be listed on or uploaded to our site and will be removed. If you see an event or content that should not be listed or published on our site, please email us at help@papercrowd.com so that we can remove it.
12. UPLOADING CONTENT TO OUR SITE
    1. Whenever you make use of a feature that allows you to upload content to our site, or to make contact with other users of our site, you must comply with any content standards that may be notified to you prior to uploading and in any case such content must not include any material set out in clause 12.8.
    2. You warrant that any such content will comply with those content standards, and you will be liable to us and indemnify us for any breach of that warranty.
    3. Any content you upload to our site will be considered non-confidential and non-proprietary and may be accessible by or shared with conference organisers or conference participants (or prospective conference participants).
    4. We shall have the right to disclose your identity to any third party who is claiming that any content posted or uploaded by you to our site constitutes a violation of their intellectual property rights, or of their right to privacy.
    5. We have the right to remove any content you may make available through our site if, in our opinion, it does not comply with our content standards as may be notified to you from time to time or which may include any material as set out in clause 12.8.
    6. We will not be responsible, or liable to any third party, for the content or accuracy of any content posted by you or any other user of our site.
    7. The views expressed by other users on our site do not represent our views or values.
    8. Content which may not be uploaded to our site includes, but is not limited to:
       1. Content or material promoting or containing links related to graphic or explicit violence or which is hate, offensive, defamatory, profane, discriminatory or that is offensive in any way to a specific race/ethnic group, national origin, colour, religion, sex, sexual orientation, language, or any other legally protected status;
       2. Content or material promoting or containing links related to illegal activities;
       3. Any material promoting or containing links related to content not appropriate for people under the age of eighteen;
       4. Content or material promoting or containing links that are disparaging of us;
       5. Content or material promoting or containing links that are defamatory, harassing, abusive, unlawful, fraudulent, containing phishing activities from fraudulent background, where the user is supposed to give personal information (telephone number, bank details and etc.);
       6. Content that has links or promotes activities that are understood or seen as internet abuse including but not limited to, use of spyware, malware, bad ware, corrupted files viruses, or other materials that are intended to or damage or render inoperable software of hardware;
       7. Content or material promoting or containing links that violate or infringe upon any third party intellectual property rights or any other third party rights, including but not limited P2P file-sharing, torrent, or anything that facilitates or promotes copyright infringement;
       8. Content or materials showing flashing, shaking creatives and misleading banners, including but not limited to imitating activities from known brands, featuring pay per click or pay per search programs, chat/instant messaging, video chat and live streaming, and/or malicious or suspicious activity; or any content which we may determine, in our sole discretion, to be inappropriate; or
       9. Content or material promoting or containing links related to any non-academic conference.
    9. Breach of any of the provisions of clause 12.8 above will result in immediate termination of your account.
13. YOUR CONTENT
    1. Your content is your responsibility. Any reliance you place on such information is strictly at your own risk. You shall be solely responsible for your own submissions and the consequences of submitting and retrieving them. We have no responsibility or liability for your content, or for any loss or damage your content may cause to you or others, or for any use of your content by any third party.
    2. We claim no intellectual property rights over the new material you independently create and provide to our site or when using the Service and/or the Software. Your profile and uploaded materials remain yours.
    3. You will use the Software, the Service and our site and exercise your rights under these terms and conditions of service, in accordance with all applicable laws, regulations and binding codes (including, without limitation, all copyright laws and all data protection laws).
    4. Ex Ordo does not pre-screen content, but we reserve the right in our sole and absolute discretion to screen and/or remove or edit without notice any content, account keyword or description posted or stored on our site that is objectionable to us for any reason (or to appoint a third party to do any of the foregoing), and we may do this at any time. You are solely responsible for maintaining copies of and replacing any content you post or store on our site.
    5. If you set up or add a conference or other academic event on our site or by otherwise using the Software and/or the Service, it is your responsibility to edit and maintain this conference information. After your event has taken place, or where your event is cancelled or rescheduled for any reason, it is your responsibility (as the conference organiser) to update or delete this conference information from our site.
    6. If you delete your content from our site we will take reasonable steps to remove it from our site. However you acknowledge and accept that caches or other form referencing may be publicly available for a period following the deletion.
14. CANCELLATION AND TERMINATION OF YOUR ACCOUNT
    1. A request to cancel your account should be emailed to help@papercrowd.com. Following verification, your account and content will be deleted from our site and/or the Service within 30 days.
    2. Cancelling or deleting your account on our site and/or the Service means that you will no longer be able to access any conferences (or material relating to any conferences) you had previously signed up for. Information deleted in this manner cannot be recovered once your account is cancelled or terminated. A conference organiser is responsible for deleting its conference information from our site. This means certain public information in relation to a conference may still be accessible until such time as the relevant conference organiser deletes it.
    3. We may terminate your account at any time upon notice to you should you violate these terms and conditions of service or otherwise fail to comply with your obligations hereunder. All of your content may be immediately deleted by us from our site and the Service upon termination of your account.
    4. If your account is dormant for a period of more than 2 years, we will use reasonable efforts to contact you to ask if you wish for it to be retained or terminated.
15. INTELLECTUAL PROPERTY RIGHTS
    1. Ex Ordo and its licensors are the owners of all intellectual property rights in and to our site, the Service and the Software (including all copyright in the Software) and all other original material submitted or published by us on our site. We hold no proprietary rights over the content submitted by users to our site. The Ex Ordo and PaperCrowd names and logos are trade marks of Ex Ordo.
    2. You acknowledge that all intellectual property rights in the site, anywhere in the world belong to us or our licensors, that rights in our site, the Service and the Software are licensed (not sold) to you, and that you have no rights in, or to, our site, the Service and/or the Software, and its or their features, other than the right to the use each of same in accordance with these terms and conditions of service.
    3. Subject to your acceptance of these terms and conditions of services, we hereby grant to you a limited, non-exclusive, non-transferable personal licence to access and use our site, the Service and the Software in accordance with these terms and conditions of service. Any unauthorised use of our site, the Service or the Software or any of the materials contained therein immediately terminates this limited licence.
    4. Except as explicitly granted in these terms and conditions of service, no licence, immunity or other right is granted or assigned under these terms and conditions of service, either directly or indirectly, by implication, estoppel or other to you with respect to any intellectual property rights of Ex Ordo.
    5. You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.
    6. Our status (and that of any identified contributors) as the authors of content on our site must always be acknowledged.
    7. If you print off, copy or download any part of our site in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.
    8. We reserve the right to use any content you publish on our site for marketing purposes.
    9. You acknowledge and agree that by publishing content on our site (including, by way of example, conference details and in the case of a conference participant (or prospective conference participant) any information submitted by you to our site or any user profile created and updated by you on our site) that such content may be published, reproduced and/or used on our site and may be disclosed to or accessible by other users of our site, including, but not limited to, your conference organisers and other conference participants. You further acknowledge and agree that the content you submit to a conference and/or a conference organiser may be reproduced, published or disseminated at any time and in any format by the conference organisers, their publishers or others in connection with, or arising from, the conference and we have no control over or responsibility for such activities.
    10. It is agreed that we may aggregate process anonymize, collate, compile and utilise any content for the purposes of improving, promoting or developing the services of the Company from time to time in accordance with our privacy policy.
    11. By publishing content on our site you represent and warrant that you are the owner of the content or that you have the permission of the owner of the content to do so. If any submissions made by you on our site are found to be protected by any copyright belonging to a third party and such submission was made without the required consent, we may remove the submission from our site.
    12. If you are found to be engaging in or have engaged in a copyright infringement we reserve the right, without prejudice to or limiting any other remedies that may be available to us, to suspend or deactivate your account indefinitely and to ban you from using our site. The copyright owner may also sue you directly for infringement of copyright in submissions made by you to our site.
16. SECURITY OF YOUR INFORMATION
    1. Keeping your data safe and secure is important to us. To help ensure maximum security we manage our own servers. Ex Ordo employees are the only people authorised to access the data on the servers. Ex Ordo servers are located in a data centre in Germany (operated by Hetzner) and as such they are governed by European and German data protection and intellectual property laws. Access to the data centre and server rooms is restricted. Written authorisation and photo ID is required to access the data centre and server room. All visitors to the server rooms must be escorted by a Hetzner employee at all times. Entrances and server rooms are monitored by CCTV.
    2. In the event of a power failure, our servers are backed by an uninterrupted power supply (with a guaranteed 15 minute battery capacity) and emergency diesel-generated power. Multiple redundant connections to the largest German internet exchange point, DE-CIX, ensure smooth data transfer and maximum network uptime.
    3. We utilise RAID1 disk mirroring on all servers to help prevent data loss in the event of a hard drive failure. In addition to the redundancy we get from RAID, we also back up all your data to an off-site location (Ireland) on a nightly basis.
17. PERSONAL DATA
    1. Our Privacy Policy explains how we treat your personal data and protect your privacy when you use our site, the Service and/or the Software. By using our site, the Service and/or the Software, you agree that the Company may use such data in accordance with our Privacy Policy, including during and for the purposes of the account set-up process. A copy of our current Privacy Policy can be found at [insert relevant link].
18. NO RELIANCE ON INFORMATION
    1. The content on our site is provided for general information only. It is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content on our site.
    2. We do not in any circumstances represent or imply that we endorse any content posted to our site nor do we represent or imply that such content is accurate, useful or non-harmful.
    3. Although we make reasonable efforts to update the information on our site, we make no representations, warranties or guarantees, whether express or implied, that the content on our site is accurate, complete or up-to-date.
19. DISCLAIMER OF WARRANTIES AND LIMITATION OF OUR LIABILITY
    1. You use of our site, the Service and the Software is at your sole risk. Our site, the Service and the Software are provided on an “as is” and “as available” basis. We do not warrant that:
       1. our site, the Service and/or the Software will meet your specific requirements;
       2. our site, the Service and/or the Software will be uninterrupted, timely, secure or error-free;
       3. the results that may be obtained from the use of our site, the Service and/or the Software will be accurate or reliable;
       4. the quality of any products, services information or other material purchased or obtained by you through our site, the Service and/or the Software will meet your expectations; and
       5. any errors in our site, the Service and/or the Software will be corrected.
    2. To the maximum extent permitted by applicable law, we exclude all conditions, warranties, representations or other terms which may apply to our site or any content on it, the Service and/or the Software, whether express or implied.
    3. We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:
       1. use of, or inability to use, our site, the Service and/or the Software; or
       2. use of or reliance on any content displayed on our site and/or the Service.
    4. We disclaim any liability for any loss of profit, loss of business, business interruption, or loss of business opportunity as a result of using our site, the Service and/or the Software.
    5. We disclaim any liability or responsibility arising from claims of unauthorised use of a third party’s intellectual property by any user.
    6. We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site or to your downloading of any content on it, or on any website linked to it.
    7. We assume no responsibility for the content of websites linked on our site. Such links should not be interpreted as endorsement by us of those linked websites. We will not be liable for any loss or damage that may arise from your use of them.
    8. Nothing in these terms and conditions of service excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by law.
    9. The Company is not the partner, agent or employer of any of the users on our site.
20. VIRUSES
    1. We do not guarantee that our site will be secure or free from bugs or viruses.
    2. You are responsible for configuring your information technology, computer programmes and platform in order to access our site. You should use your own virus protection software.
    3. You must not misuse our site by knowingly introducing viruses, Trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.
21. LINKING TO OUR SITE
    1. You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link to our site in any website that is not owned by you. Our site must not be framed on any other site, nor may you create a link to any part of our site other than the home page. We reserve the right to withdraw linking permission without notice.
    2. If you wish to make any use of content on our site other than that set out above, please contact help@papercrowd.com.
22. THIRD PARTY LINKS AND RESOURCES IN OUR SITE
    1. Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources.
23. APPLICABLE LAW
    1. If you are a consumer, please note that these terms of use, its subject matter and its formation, are governed by Irish law. You and we both agree to that the courts of Ireland will have non-exclusive jurisdiction.
24. CONTACT INFORMATION
    1. Any queries, requests or complaints in relation to these terms and conditions of service should be directed to us by email at help@papercrowd.com.